Confirmations Bookings will be treated as provisional until the signed contract (the Confirmation) is returned by the Client, which should be within 7 days of the original booking. The Client must tell The Bear Hotel the anticipated number of guests attending not less that 7 days prior to the event. Final numbers must be given to Bear Hotel at least 7 days prior to the event. The amount payable by the Client will be calculated on this final number or the number who actually attended, whichever is greater. Cancellations Should you have to cancel your booking, a charge will be made, calculated as a percentage of the total booking value, according to the scale highlighted below: Cancellation Period Percentage 1month-15 days prior to the event 50% 14-7 days prior to the event 80% Less than 7 days prior to the event 100% All cancellations should be confirmed in writing to the Client. Any costs incurred for a particular event, that otherwise would not have been incurred, will be charged in the event of cancellation unless The Bear Hotel is able to mitigate their loss.