These terms and conditions govern your access to and use of the Website. By
accessing and using the Website you agree that you have read and accept these
terms and conditions and that they shall apply to your use. If you do not wish
to be bound by these terms and conditions, please leave the Website.
All information contained on this web site is property of LateMeetings.com Ltd
and cannot be reproduced in any format for any purposes without the prior
written permission of LateMeetings.com Ltd. Information which you supply whilst
using this website may be held in our records. It may be used to offer you new
services (by post, telephone, e-mail or fax) which we think might be of
interest to you. If you do not want your information to be used for marketing
purposes please inform us in writing at: LateMeetings.com Ltd, York Eco Business Centre, Merlin Close, Amy Johnson Way, Clifton Moor, York YO30 4AG, UK or by email at
In order to register with the Website you are required to submit your first and
last names, organisation name and contact details. You will be issued a unique
log-in code allowing full access to the booking confirmation section of the
site. If you have any queries about your details on the LateMeetings.com
database, please email
When you have completed your registration, you will be asked to submit
additional information including your address, email address and areas of
interest (the "Additional Information"). You are not obliged to submit this
additional information in order to register with or use the Website, but if you
choose to do so, then, subject to paragraph 2 above, LateMeetings.com may use
it in order to provide you with a more personalised service.
Personal Information means information that relates to a living individual who
can be identified from that information or from that information together with
other information which is held by or is likely to be held by LateMeetings.com.
It is the policy of LateMeetings.com to take all necessary steps to ensure that
Personal Information held by LateMeetings.com is processed fairly and lawfully.
LateMeetings.com will take all necessary steps to implement this policy. All
employees of LateMeetings.com who have access to Personal Information are
obliged to respect the confidentiality of your Personal Information.
It is the policy of LateMeetings.com to ensure that all relevant statutory
requirements are complied with, including the eight Data Protection Principles
contained in the Data Protection Act 1998 ("the Act"), and to monitor the
internal procedures of LateMeetings.com periodically to ensure compliance.
You can access the Site home page and browse the Site without disclosing
Personal Information. LateMeetings.com will not knowingly collect personal
information from children.
Meeting rooms are shown at the prices listed, subject to availability. Because
member venues supply the information and availability on this service,
LateMeetings.com cannot be held responsible for the accuracy of the venue
information or the prices shown. As a result, we cannot be held responsible for
any loss, costs or damages incurred as a result of using this service. The
accuracy of the information on LateMeetings.com is the sole responsibility of
the owner/s of the venue. LateMeetings.com give no guarantee or confirmation of
the description or standard of the venue in the information provided. The
individual venue standard terms and conditions apply and you will confirm all
details with the venue at the time of booking based on their terms and
conditions.(See Section 6 below.)
5. Status of information placed on the site
Any information placed on the Site relating to venues featured on the Site
including, but without limit, details of the venue, the availability of meeting
rooms at the venue, the price of the meeting rooms, the facilities available at
the venue, any accreditations afforded to the venue and/or any details relating
to any other services featured on the Site have been placed on the Site by
venue owners or associates of LateMeetings.com. Such information does not
constitute any advice or recommendation given by LateMeetings.com
6. Contractual relationship
LateMeetings.com is an information service for the meeting venues and other
service providers featured on the Site. Your contract for the meeting room
and/or other services featured on the Site that you wish to book or purchase
will be with the applicable venue or service provider and not with
LateMeetings.com. In many cases, this will mean that there are additional terms
and conditions governing the contract as each supplier will have its own terms
– some venues feature these terms & conditions on their section of the site
– Please contact either the venue direct or LateMeetings.com to request a copy
of the specific venue’s terms & conditions.
Questions, queries and issues with the meeting rooms and/or services you book
via LateMeetings.com should be directed to the venue or other service provider
with whom you enter into a contract.
7. Booking Procedure
Bookings may be made by:-
(a) Searching the site for your requirements
(b) Selecting a venue from the results provided
(c) Completing the ‘Log-in’ code
(d) Completing your personal details
(e) "Request your booking"
The LateMeetings.com system will forward your request to the chosen venue.
On receipt the venue will reply (usually within 24hours) informing you that
your request is either (i) possible or (ii) declining the request. Should your
request be particularly complicated or need further clarification the timescale
for response may increase.
Please Note: For various operational and commercial reasons, venues reserve the
right to decline your request even if availability is showing on the
LateMeetings.com will confirm availability of your booking with the venue and
ask you to confirm back to the venue via your Log-in code. Your contract with
the venue begins at this point and you will be agreeing to the venue’s terms
In addition to meeting room availability, LateMeetings.com provides information
on bedroom accommodation availability on the basis of providing helpful
information for meeting organisers with overnight accommodation requirements –
the number of bedrooms available can change at immediate notice and for this
reason the information about bedroom availability may not always be accurate.
Should you have any queries or need assistance with your request please
telephone the LateMeetings.com help line number (0844 414 2842) and quoting the
applicable reference number listed on the Site.
Note: When making a booking request you will be asked to submit personal
information (as defined in paragraph 3 above) ("Personal Information") about
yourself such as your name, email address, telephone number and billing address
details. Whenever you provide such Personal Information, LateMeetings.com will
collate and use such Personal Information in accordance with LateMeetings.com
of use (2 above). Please read this in full before providing any Personal
Information to LateMeetings.com.
Additional notes about the service:
A. LateMeetings.com will not issue any charges to bonafide users of the Site.
The hotel or other service provider with whom you enter into a contract will
B. If you cancel your booking, there may be a cancellation charge. In any
event, if you cancel within 24 hours of your time of arrival, you will be
charged a Cancellation Fee. Cancellation policies vary from venue to venue and
are set out in the individual venue Terms & Conditions. Please consult
these terms and conditions if you are unsure or think that your booking may not
go ahead for any reason. LateMeetings.com will not charge a cancellation fee to
users of the site but may assist venues in seeking a cancellation payment
should that situation arise.
C. LateMeetings.com will charge venues a commission for the introduction of
your enquiry to that venue on confirmation of the booking by you.
LateMeetings.com may seek your assistance in confirming the details of final
numbers for the booking in order to verify the commission charge. You are
requested to divulge this information when requested by LateMeetings.com. Your
acceptance of the Terms & Conditions for use of this site mean you have
committed to providing this information.
D. Web links and downloads: LateMeetings.com may provide hyperlinks or pointers
to other websites maintained by third parties which LateMeetings.com think may
be of interest to visitors of the Site. LateMeetings.com is not responsible for
the content of such sites or for the privacy policies of such sites or for
Personal Information that such sites may collect or place on your computer.
E. Information placed by venue owners and other service providers on the Site
and information on any sites linked to the Site is not under the control of
LateMeetings.com. If you decide to access any such information you do so at
your own risk.
F. You are advised to run an anti-virus programme on all content and materials
downloaded from the Internet in general and the Site in particular.
G. Changes to the content of the Site: LateMeetings.com reserves the right to
make changes and corrections to the information placed on the Site at any time,
without notice to the users.
acknowledge and agree that LateMeetings.com is an information provider for the
venues and other services featured on the Site. You also acknowledge and agree
that your contract will be with the venue or other service provider from which
you book a meeting room or purchase services and that LateMeetings.com shall
not in any way be responsible to you for the provision of a meeting room or any
other service following confirmation of your booking with the venue.
I. You also expressly agree that:
(a) Your use of the Site is at your own risk. The Site and the content
available on it is provided free of charge and on an "as is" and "as available"
basis. LateMeetings.com expressly disclaims all warranties of any kind, whether
express or implied, including, but without limitation, any implied warranties
of satisfactory quality, fitness for a particular purpose and non-infringement;
(b) LateMeetings.com makes no warranty that:
(i) the content placed on the Site will meet your requirements;
(ii) access to the Site will be uninterrupted, timely, secure, or error-free;
(iii) information on the Site will be accurate or reliable;
(iv) the server that makes the Site available is free from viruses
J. Any material downloaded or otherwise obtained through your use of the Site
is done at your own discretion and risk and you will be solely responsible for
any damage to your computer system or loss of data that results from the
download of any such material
K. LateMeetings.com shall not be liable to you for any special, indirect or
consequential loss or damage including, but without limitation, loss of profit,
loss of anticipated profit, loss of business, economic loss, overhead recovery,
anticipated savings, loss of data, depletion of goodwill or otherwise or any
costs, expenses or other claims for consequential compensation whatsoever
(howsoever caused) which arises out of or in connection with your use of the
Site or any contracts you make with venues or other service providers featured
on the Site.
liability of LateMeetings.com for fraudulent misrepresentation or death or
personal injury caused by our negligence.
8. Ownership of site content
1. The ownership of and sole rights to obtain the ownership of the content
placed on the Site shall at all times be vested in LateMeetings.com.
2. You may not modify, reproduce or distribute the content placed on the Site
or use any trademarks associated with LateMeetings.com without the prior
written consent of LateMeetings.com.
3. You may download one copy of the content of the Site for your own personal
use but you may not in so doing remove any trademark, copyright or other
9. Termination of your use of the site
LateMeetings.com may terminate your access to and use of the Site at any time
and for any reason without notice to you.
unenforceable for any reason by any competent authority or a court of law, the
remaining terms shall continue in full force and effect.
11. Entire Agreement
LateMeetings.com relating to your use of the Site and any bookings or purchases
you make as a result of using the Site and supersede all prior agreements,
arrangements and understandings relating thereto.
B. You agree that you will have no remedy in respect of any untrue
representation innocently or negligently made by or on behalf of
representation was made orally or in writing.
12. Governing Law
respects with the laws of England and Wales and in the event of any dispute
regarding your use of the Site you shall submit to the exclusive jurisdiction
of the English Courts.
When you view the Site, LateMeetings.com may store some information on your
computer. This will be in the form of a "cookie" file, which will enable
LateMeetings to tailor the Site to match your interests and preferences. The
"cookie" file is used to store the IP address of your machine and will not
contain any data personal to you. Your internet browser may allow you to erase
the "cookie" file, block all "cookies" or receive a warning before a "cookie"
is stored. Please refer to your browser instructions. The "cookie" file will be
deleted 30 days after the date on which you last access the Site
14. Transfer of Information
Personal Information may be transferred to countries outside the European
Economic Area in order to facilitate the booking of venue meeting rooms and/or
purchase of other services which may not have data protection laws as
comprehensive as those that exist in the EEA. In using the Site you consent to
such a transfer.
LateMeetings.com may disclose Personal Information about Site visitors to other
organisations that are venue partners or associates or to organisations
contracted by LateMeetings.com to manage aspects of the Site. In particular,
LateMeetings.com will send Personal Information to LateMeetings.com venue
partners to enable them to process your request.
LateMeetings.com will monitor on an ongoing basis compliance with the
provisions of the Act by third party processors of Personal Information held by
LateMeetings.com regard the databases of Site visitors' information (which may
include your Personal Information) as a valuable asset. Should LateMeetings.com
sell or transfer any of LateMeetings.com business assets this may include the
sale or transfer of such databases of information to third parties. Such a
transfer or sale may mean that your Personal Information is transferred to
countries outside the European Economic Area. In using the Site and accepting
15. Accessibility statement
1. LateMeetings.com takes our responsibility for making accessible web content
and software seriously. LateMeetings.com is committed to developing software
products that promote accessibility for people with disabilities and meet
current accessibility standards.
2. LateMeetings.com is actively engaged in the ongoing process of testing our
products and website for compliance with current accessibility standards.
3. LateMeetings.com aims to provide access to services and information that are
helpful to all our customers. Many Internet users with disabilities find web
sites difficult to use simply because of the way they are designed. This
website has been designed to be as accessible as possible and to be compatible
with the types of adaptive technology used by people with disabilities,
including screen readers.
We have tested this website thoroughly and are always keen to improve our
accessibility tools. We would like to know if you have found this website
accessible or if you have had any problems. Please email
with any queries or comments or call 0844 414 2842.